Email Signatures
Comprehensive guides for creating, managing, and deploying professional email signatures across your organization.
- Overview
- Getting Started with Email SignaturesThis guide walks you through creating your first email signature in just 10 minutes.
- Profiles & Deployment StrategiesLearn how to create targeted signatures for different teams and control how they're deployed.
- Signature Layout Builder GuideBuild custom email signature layouts that automatically populate with user and company data. The Layout Builder lets you control exactly which fields appear in signatures, how they're arranged, and when they're displayed.
- Company Information & Call-to-Action LinksSet up core company details, website links, and promotional calls-to-action that appear across all email signatures, ensuring consistent branding and messaging for your entire organization.
- Logos & FootersAdd professional branding and promotional visuals to email signatures with company logos and footer images. INKY handles sizing, placement, and ensures images display properly across email clients.
- Social Media LinksAdd social media profiles to email signatures with customizable display options. Recipients can click these links to connect with your team on professional and social platforms.
- User Profile PhotosAdd personalized headshots to email signatures by pulling profile photos directly from your Microsoft 365 or Google Workspace directory.
- Footers and DisclaimersAdd custom text to the bottom of email signatures for disclaimers, taglines, compliance notices, or additional company information. Footer text appears below all signature content and images.
- Advanced Signature FeaturesAdvanced signature management features for enterprise deployments. Delegate signature administration to non-IT staff, display signatures in users' Sent Items folders (Microsoft 365), and automatically convert plain-text emails to HTML for proper banner and signature formatting. Available with Email Signatures add-on.
- Update End-User Email Signature InformationYour organization uses INKY to automatically add professional signatures to your outbound emails. This page lets you personalize your signature with your current contact information.
- Troubleshooting GuideSolutions to common issues and frequently asked questions.
- Signature Styling & FormattingControl the visual appearance of email signatures across your organization. Set fonts, colors, width, and formatting options that apply to all profiles.
- User Signature Visibility